Create a BPA Call

Introduction

A BPA call is a call against an existing blanket purchase agreement to request a service or product provided under the established agreement.

Instructions on Reporting a BPA Call
Steps:
  1. From the FPDS Navigation screen, under the logo, click .

  1. Enter data in the General Information section.

  1. Award Type:  Defaults to BPA Call

  2. Award Status:  Defaults to New

  3. Award ID - Mandatory Fields

  1. Referenced IDV ID - Mandatory field. Enter the Contract Number of the IDV against which the order is placed.

  2. Reason for Modification - Not applicable for a basic contract. Select the value that applies when reporting a modification to a basic contract.

  3. Solicitation ID - Enter the Solicitation Identifier as in FedBizOpps. Number format must be upper case alpha and numeric only with no embedded spaces or special characters. FPDS-NG will convert lower case letters to upper case, remove leading or trailing blank spaces, and remove any non-alphanumeric characters prior to validation.

  4. Treasury Account Symbol - The Treasury Account Symbol is an optional data element and is made up of three parts: the Agency Identifier (2 characters); the Main Account (4 characters); and a Sub Account (3 characters) if one exists.

  5. Initiative - The data element "Treasury Account System Initiative" has a drop down with 'American Recovery and Reinvestment Act' as the only value that can be selected. If this action is not 'American Recovery and Reinvestment Act' leave it as 'Select One'. Through Business Services, the users can send only 'ARRA' in the 'initiative' XML tag.


  1. Enter data in the Dates section.

  1. Date Signed - Enter the date that the transaction was signed. For a bilateral transaction, this is the later of the date signed by the Contractor or the Contracting Officer. For a unilateral transaction, this is the date signed by the Contracting Officer.

  2. Effective Date - Enter the effective date agreed to by the parties.

  3. Completion date - Enter the mutually agreed upon completion date. This date reflects the current period of performance excluding options that have not been exercised.

  4. Estimated Ultimate Completion Date - Enter the effective date agreed to by the parties.


  1. Enter data in the Amounts section.

  1. Action Obligation - Enter the net amount of funds (in dollars and cents) obligated or de-obligated by this transaction. If the net amount is zero, enter zero. If the net amount is a de-obligation, enter a minus sign in addition to the net amount.

  2. Base and Exercised Options Value - Enter the total value (in dollars and cents) of the base contract plus all options (if any) that have been exercised at the time of award.

  3. Base and All Options Value (Total Contract Value) - Enter the mutually agreed upon total estimated contract or order value (in dollars and cents) including the base contract and all options whether they have been exercised or not (if any).

  4. Fee Paid For Use of IDV- Actual fee paid in order to use the IDV. Currency (Dollar value - numeric, optionally allowing $ symbol, and comma. Decimal point is required before cents. Minus sign required for negative values.)


  1. Enter data in the Purchaser Information section.

  1. Contracting Office Agency ID - This corresponds to the agency that awards the contract. This will be defaulted to the agency that the contracting officer belongs to.

  2. Contracting Office ID - Contracting Office Code must be a valid contracting office code in the FPDS-NG Contracting Office/Funding Office Lookup Table for the agency. If the default code is not appropriate, enter the code for the contracting office that executed or is otherwise responsible for the transaction.

  3. Funding Agency ID - Enter the agency that has funded the transaction. If this field is left blank the system will assume the Contracting Office Agency ID entered is also funding the action. Program/Funding Agency Code must be in the FPDS-NG Agencies/Sub-agency look-up table.

  4. Funding Office ID - Enter the office that is funding the action. Program/Funding Office - Code be a valid funding office code in the FPDS-NG Contracting Office/Funding Office table.

  5. Foreign Funding - If a foreign government or international organization funds some of the cost of the acquisition though Foreign Military Sales, then select 'Foreign Funds FMS'. If a foreign government or international organization funds some cost of the acquisition by means other than Foreign Military Sales, select 'Foreign Funds non-FMS'. If there is no foreign funding, select 'N/A'.


  1. Contractor Information section.

  1. The SAM Exception is system populated from the referenced IDV.

  2. The Vendor Name and CAGE Code are system populated from the referenced IDV.

  3. The Socioeconomic Data section is system populated from the referenced IDV.


  1. Enter data in the Contract Data section.

  1. Type of Contract - Select the value that best describes the contract type for both a Part 8 and Part 13 PBA Call.

  2. Inherently Governmental Functions - This is an optional data element. If PSC is a service, select the appropriate value. If PSC is not a service, leave at “Select One”. This is for both Part 8 and Part 13 PBA Calls.

  3. Multiyear Contract - This data element is Not Applicable for both a Part 8 and Part 13 BPA Call.

  4. Major Program - Propagated from the referenced IDV for both a Part 8 and Part 13 BPA Call.

  5. National Interest Action - Select the respective value if the contract is awarded in response to any national disaster like Katrina, otherwise select 'None'. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  6. Cost or Pricing Data - Select Yes if Cost or Pricing Data was obtained, No if not obtained, or Not Obtained because the requirement to submit cost or pricing data was waived. (FAR 15.4). This functionality is the same for both a Part 8 and Part 13 BPA Call.

  7. Purchase Card Accepted as Payment Method - Select 'Yes' if purchase card is used to pay the vendor, else, select 'No'. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  8. Undefinitized Action - If the contract is a Letter Contract, then select 'Letter Contract'. If the contract action is some other form of Undefinitized Action, then select 'Other Undefinitized Action'. If the contract action is neither a Letter Contract nor an Undefinitized Action, then select 'N/A'. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  9. Performance Based Service Acquisition - Indicates whether the contract action is a BPA of services as defined by FAR 37.601. This functionality is the same for both a Part 8 and Part 13 BPA Call.

    1. Select 'Yes - Service where BPA is used' for contracts for services where:

    2. For FY 2004 and prior actions, a minimum of 80% of the anticipated obligations under the procurement must be performance based.

    3. For FY 2005 and later actions a minimum of 50% of the anticipated obligations under the procurements action must be performance based.

    1. Select 'No- Service where BPA is not used' when the procurement is for services but the above BPA standards are not met. Select 'Not Applicable' for contract actions that are predominantly for supplies.

  10. Contingency Humanitarian Peacekeeping Operation - Select the appropriate option if the action is in support of a contingency, humanitarian, or peacekeeping operation and the award is over $200,000. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  11. Contract Financing - Select the option that best indicates whether or not progress payments, advanced payments, or other financing methods were used. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  12. Cost Accounting Standards Clause - This data element is Not Applicable for both a Part 8 and Part 13

  13. Consolidated Contract -

    1. Select ‘Consolidated Requirements’ when the requirements meet the definition of “Consolidation” or “Consolidated Requirement” at FAR 2.101 but a written determination was not made because 1) the estimated value of the requirements were at or below $2 million OR 2) the requirements are bundled and a written determination for bundling is required.

    2. Select ‘Consolidated Requirements Under FAR 7.107-1(b) Exception’ when the requirements meet the definition of “Consolidation” or “Consolidated Requirement” at FAR 2.101 but do not require a written determination in accordance with FAR 7.107-1(b) Exception.

    3. Select ‘Consolidated Requirements with Written Determination’ when the requirements meet the definition of “Consolidation” or “Consolidated Requirement” at FAR 2.101 and a Written Determination is made in accordance with FAR 7.107-2.

    4. Select ‘Not Consolidated’ when the requirements do not meet the definition of “Consolidation” or “Consolidated Requirement” at FAR 2.101.

  14. Number of Actions - This functionality is the same for both a Part 8 and Part 13 BPA Call.


  1. Enter data in the Legislative Mandates section.

  1. Clinger Cohen Act - Propagated from the referenced IDV for both a Part 8 and Part 13 BPA.

  2. Labor Standards (formerly 'Service Contract Act') - Propagated from the referenced IDV for both a Part 8 and Part 13 BPA.

  3. Materials, Supplies, Articles, and Equip (formerly 'Walsh Healy Act') - Propagated from the referenced IDV for both a Part 8 and Part 13 BPA.

  4. Construction Wage Rate Requirements (formerly 'Davis Bacon Act') - Propagated from the referenced IDV for both a Part 8 and Part 13 BPA.

  5. Additional Reporting - There is a list of values for this data element. Select the value or values that apply to this action. Two or more values can be chosen, unless ‘None of the Above’ is selected .

  6. Interagency Contracting Authority - If the transaction is subject to the Economy Act, select 'Economy Act'. If the transaction is subject to the Other Statutory Authority, select the 'Other Statutory Authority' and provide the name of the authority in the available text field, Other Interagency Contracting Statutory Authority. If no Statutory Authority applies, select 'Not Applicable'. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  7. Other Interagency Contracting Statutory Authority - If the value selected in the Interagency Contracting Authority is 'Other Statutory Authority', then provide the name of the authority in this free form text field. This functionality is the same for both a Part 8 and Part 13 BPA Call.


  1. Enter data in the Principal Place of Performance section.

  1. Place Of Performance Zip Code (+4) - - Enter or select the appropriate U.S. Zip Code (+4) to auto populate the City, the State, the County and the Congressional District. If the Place of Performance is a non-U.S. country, then enter or select the Country; a Postal Code value does not need to be provided for a foreign country but can be entered. This functionality is the same for both a Part 8 and Part 13 BPA Call.


  1. Enter data in the Product or Service Information section.

  1. Product or Service Code - Pick the code that best identifies the product or service procured. If more than one code applies, then report the code that represents most of the ultimate contract value. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  2. NAICS Code - It auto populates from the referenced IDV for both a Part 8 and Part 13 BPA Call.

  3. Bundled Contract -

    1. Select ‘Not Bundled’ when the requirements do not meet the definition of “Bundling” at FAR 2.101.

    2. Select ‘Bundled Requirements’ when the requirements meet the definition of “Bundling” at FAR 2.101.

    3. Select ‘Substantially Bundled Requirements’ when the requirements meet the definition of “Bundling” at FAR 2.101 and has an estimated value outlined at FAR 7.107-4 Substantial Bundling.

    4. Select ‘Bundled Requirements Under a FAR 7.107-1(b) Exception’ when the requirements meet the definition of “Bundling” at FAR 2.101 but do not require a written determination in accordance with FAR 7.107-1(b).

  4. DOD Acquisition Program - Enter the code for the DoD component followed by the code established for that component for the program, system, or equipment that this transaction is related to. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  5. Country of Product or Service Origin - Enter the code for the DoD component followed by the code established for that component for the program, system, or equipment that this transaction is related to. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  6. Place of Manufacture - When product has substantial foreign components or services are performed by foreign entities, this field indicates whether the contract is still technically a U.S. contract. Select Mfg in U.S if the action is predominantly for acquisition of manufactured end products that are manufactured in the United States. Select Mfg outside U.S. - Use outside the United States if the foreign manufactured end products acquired are predominantly for use outside the United States (FAR 25.100). Select Mfg outside U.S. - Resale if the foreign manufactured end products acquired are predominantly for resale(FAR 25.103(d). Select Mfg outside U.S. - Trade Agreements if the foreign manufactured end products are predominantly eligible products acquired under Trade Agreements (FAR 25.402(a)(1)). Select Mfg outside U.S. - Commercial information technology if the foreign manufactured end products are predominantly commercial information technology items (FAR 25.103(e)). Select Mfg outside U.S -Public interest determination if the head of the agency has made a determination that domestic preferences would be inconsistent with the public interest (FAR 25.103(a)). Select Mfg outside U.S. - Domestic non-availability if the foreign manufactured end products were predominantly not domestically available as shown by one of the following: (i) The item is listed at FAR 25.104 (FAR 25.103(b)(1). (ii) The agency did an individual determination (FAR25.103(b)(2)). (iii) No offer of a domestic end product was received, even though the acquisition was synopsized and conducted through full and open competition (FAR 25.103(b)(3). Select Mfg outside U.S. - Unreasonable cost if the cost of the offered domestic end products was unreasonable (FAR 25.103(c), 25.105, and Subpart 25.5) Select Mfg outside U.S. - Qualifying country (DOD only) For DoD only, the foreign manufactured end products are predominantly qualifying country end products (DFARS 225.003 and 225.872-1). This functionality is the same for both a Part 8 and Part 13 BPA Call.

  7. Domestic or Foreign Entity - It auto populates from the referenced IDV for both a Part 8 and Part 13 BPA Call.

  8. Recovered Materials/Sustainability - Select the appropriate option based on the clauses used in the award. If none of the appropriate clauses were used select No Clauses Included. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  9. InfoTech Commercial Item Category - When the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services, select a value certified by the funding office as to the commercial nature of the products or services. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  10. Claimant Program Code - DoD: A claimant program number designates a grouping of supplies, construction, or other services. Enter the appropriate code from the DoD Procurement Coding Manual Section III, DoD Claimant Program Number. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  11. Sea Transportation - This field designates whether the contractor anticipates some of the supplies may be transported by sea. Select Yes when the contractor's response to the provision at 252.247-7022, Representation of Extent of Transportation by Sea, or 252.212-7000(c)(2), Offeror Representations and Certifications - Commercial Items, indicates that the contractor anticipates that some of the supplies being provided may be transported by sea. Select No if they won't be transported by sea, otherwise select Unknown.

  12. GFP Provided Under This Action - Select the appropriate option. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  13. Use of EPA Designated Products - When purchasing products on the EPA Designated Products List without the required minimum recovered material content, a written justification based on the exceptions listed in the dropdown is required. If more than one exception applies or more than one justification was completed, report the predominant exception code or the code for the higher cost EPA-designated item for which a justification was completed. Select the appropriate code form the dropdown. This functionality is the same for both a Part 8 and Part 13 BPA Call.

  14. Description of Contract Requirement - Enter a brief description of the goods or services that you are buying. This functionality is the same for both a Part 8 and Part 13 BPA Call.


  1. Enter data in the Competition Info section.

    Following is the behavior for a Part 8 BPA Call against a Part 8 BPA.

  1. Extent Competed For Referenced IDV - Value for this field is system populated from the referenced IDV.

  2. Extent Competed - Value for this field is populated from the referenced IDV.

  3. Solicitation Procedures - Value for this field is populated from the referenced IDV.

  4. IDV Type of Set Aside- System Generated.

  5. Type of Set Aside - Value for this field is populated from the referenced IDV.

  6. Type of Set Aside Source- System Generated.

  7. Evaluated Preference - Value for this field is populated from the referenced IDV.

  8. SBIR/STTR - Click the dropdown and make a selection.

  9. Fair Opportunity/Limited Sources - Click the dropdown and make a selection.

  10. Other Than Full and Open Competition - Value for this field is populated from the referenced IDV.

  11. Extent Competed For Referenced IDV - Value for this field is system populated from the referenced IDV.

    Following is the behavior for a Part 13 BPA Call against a Part 13 BPA.

  1. Extent Competed - Click the dropdown and make a selection.

  2. Solicitation Procedures - Click the dropdown and make a selection.

  3. IDV Type of Set Aside- System Generated.

  4. Type of Set Aside - Click the dropdown and make a selection.

  5. Type of Set Aside Source- System Generated.

  6. Evaluated Preference - Click the dropdown and make a selection.

  7. SBIR/STTR - Click the dropdown and make a selection.

  8. Fair Opportunity/Limited Sources - This field is Not Applicable for a Part 13 BPA Call.

  9. Other Than Full and Open Competition - Click the dropdown and make a selection.

    The following data elements are the same for both a Part 8 and Part 13 BPA Call

  1. Local Area Set Aside - Select 'Yes' if preference to the local firms is given through a local area set-aside. Select 'No' if a local area set-aside is not applicable. FAR 6.20.

  2. FedBiz Opps - This value will be populated from the Referenced IDV.

  3. A-76 Action - This value will be populated from the Referenced IDV.

  4. Commercial Item Acquisition Procedures - Value for this data element will be populated from the Referenced IDV.

  5. Number of Offers Received - Enter the number of offers received.

  6. Number of Offers Source - System Generated.

  7. Small Business Competitiveness Demonstration Program - This value is system generated.

  8. Simplified Procedures for Certain Commercial Items - Required on a Part 13 BPA Call.


  1. Enter data in the Preference Programs/Other Data section.

  1. Contracting Officer Business Size Determination - This data element populates from the Referenced IDV for both a Part 8 and Part 13 BPA Call.

  2. Subcontract Plan - This data element is Required on a Part 13 BPA Call and is Not Applicable for a Part BPA Call

  3. Price Evaluation Percent Difference - This data element is Not Applicable for both a Part 8 and Part 13 BPA.


  1. Click .