A transaction other than a procurement contract, grant, or cooperative agreement. Since this type of transaction is defined in the negative, it could take an unlimited number of potential forms. The statutory authority authorizes the Secretary of Homeland Security to enter into transactions other than procurement contracts, grants, and cooperative agreements, in carrying out activities that:
Support basic, applied, and advanced research and development that would promote homeland security;
Advance the development, testing and evaluation, and deployment of critical homeland security technologies;
Accelerate the prototyping and deployment of technologies that would address homeland security vulnerabilities.
"Other transactions" is the term commonly used to refer to the instruments authorized by 10 USC 2371 and employed under the authority granted above. In exercising this authority, DHS may use two major types of OTís: OTís for Research and OTís for Prototype Projects.
From the Home screen, within the Other Transaction IDVs section, click the IDV contract type.
Enter data in the General Information section.
IDV Type: Defaults to Other Transaction IDV
IDV Status: Defaults to New
IDV ID - Mandatory Fields
Agency Code - Enter the appropriate four (4) digit agency or subagency identification code. The only agencies that can access an OT are DoD and DHS.
PIID - Enter the unique identifier for the award. PIID shall follow the PIID rules as defined by each agency. FAR 4.605 prescribes convention for numbering Contracts, Agreements and Orders. Number format must be upper case alpha and numeric only with no embedded spaces or special characters. FPDS will convert lower case letters to upper case, remove leading or trailing blank spaces, and remove any non-alphanumeric characters prior to validation.
Mod No - Defaults to '0' on a base contract. Enter a unique value when reporting a modification to a base contract.
Referenced IDV ID - not applicable.
Reason for Modification - Select the value that applies when reporting a modification.
Treasury Account Symbol - The Treasury Account Symbol is an optional data element under the Office of Management and Budgetís implementation of the Federal Funding Accountability and Transparency Act (FFATA). The symbol is currently made up of three parts: the Agency Identifier (2 characters); the Main Account (4 characters); and a Sub Account (3 characters) if one exists. As of June 28, 2019, the Treasury Account Symbol fields will be Not Applicable and will be grayed out. That includes all three parts: the Agency Identifier (2 characters); the Main Account (4 characters); and a Sub Account (3 characters).
Initiative - The data element "Treasury Account System Initiative" has a drop down with 'American Recovery and Reinvestment Act' as the only value that can be selected. If this action is not 'American Recovery and Reinvestment Act' leave it as 'Select One'. Through Business Services, the users can send only 'ARRA' in the 'initiative' XML tag. As of June 2019, the Initiative field will be Not Aplicable and will be grayed out.
Enter data in the Dates section.
Date Signed - Enter the date that the transaction was signed. For a bilateral transaction, this is the later of the date signed by the Entity or the Contracting Officer. For a unilateral transaction, this is the date signed by the Contracting Officer.
Period of Performance Start Date - Enter the period of performance start date agreed to by the parties.
Completion date - Enter the mutually agreed upon completion date. This date reflects the current period of performance excluding options that have not been exercised.
Estimated Ultimate Completion Date - Enter the mutually agreed upon estimated ultimate contract completion date for the entire contract including all options whether they have been exercised or not.
Fiscal Year(yyyy) - For DoD the entry cannot be earlier than 1978. For DHS the entry cannot be earlier than 2002. For both DoD and DHS the entry cannot be later than 100 years from the Fiscal Year of the Date Signed. Effective June 28, 2019, this field will be derived based on the Date Signed of the record.
Enter data in the Amounts section.
Action Obligation - Enter the net amount of funds (in dollars and cents) obligated or de-obligated by this transaction. If the net amount is zero, enter zero. If the net amount is a de-obligation, enter a minus sign in addition to the net amount.
Base and Exercised Options Value - Enter the total value (in dollars and cents) of the base contract plus all options (if any) that have been exercised at the time of award.
Base and All Options Value (Total Contract Value) - Enter the mutually agreed upon total estimated contract or order value (in dollars and cents) including the base contract and all options whether they have been exercised or not (if any).
Non-Government Dollars - Identify the total dollar value of expected nongovernment contributions to the agreement. If cost-sharing is the reason for using OT authority, then this amount must represent one-third of the total dollars.
Enter data in the Purchaser Information section.
Contracting Office Agency ID - This corresponds to the agency that awards the contract. This will be defaulted to the agency that the contracting officer belongs to.
Contracting Office ID - Contracting Office Code must be a valid contracting office code in the FPDS Contracting Office/Funding Office Lookup Table for the agency. If the default code is not appropriate, enter the code for the contracting office that executed or is otherwise responsible for the transaction.
Funding/Requesting Agency ID - Enter the agency that has funded the transaction. If this field is left blank the system will assume the Contracting Office Agency ID entered is also funding the action. Program/Funding Agency Code must be in the FPDS Agencies/Sub-agency look-up table. Effective June 28, 2019, this field will be Required.
Funding/Requesting Agency Office - Enter the office that is funding the action. Program/Funding Office - Code be a valid funding office code in the FPDS Contracting Office/Funding Office. Effective June 28, 2019, this field will be Required.
Enter data in the Entity Information section.
Note: All steps below using the Unique Entity ID (DUNS) field may be interchanged for the Unique Entity ID (SAM) field. The user may choose to enter a value for either field, and the corresponding field will be auto-populated. *Not all Unique Entity ID (SAM) values may be present in the FPDS system at the time of contract creation. In these cases, users must use the corresponding Unique Entity ID (DUNS) to finalize the contract.
Enter the Unique Entity ID (DUNS). The Unique Entity ID (SAM), entity address, CAGE Code, and socio economic status will auto populate.
In the Entity Information section, next to the Legal Business Name field, click . Use the lookup screen to locate an Entity by entering the following information:
Legal Business Name
Or nique Entity ID (DUNS)
Or Unique Entity ID (SAM)
After entering the entity information, click .
Note: If the entity name and address is used as the search criteria, more than one entity may display in the pick list. If the entity does not display, click and use other criteria like the Unique Entity ID (DUNS) or the Doing Business As Name.
Click the radio button on the left to make your selection.
Click on the right to load your selection.
Enter data in the Principal Place of Performance section.
Place Of Performance Zip Code (+4) - Enter or select the appropriate U.S. Zip Code (+4) to auto populate the City, the State, the Country, and the Congressional District. If the Place of Performance is a non-U.S. country, then enter or select the Country. A Postal Code value does not need to be provided for a foreign country but can be entered.
Enter data in the Product or Service Information section.
Product or Service Code - Pick the code that best identifies the product or service procured. If more than one code applies, then report the code that represents most of the ultimate contract value.
Enter data in the Competition Info section.
Extent Competed For Referenced IDV - This data element is Not Applicable on an OT IDV.
Extent Competed - Select the appropriate value from the drop down list.
Solicitation Procedures - Select the appropriate value from the drop down list.
Nontraditional Government Entity Participation - Select the appropriate value from the drop down list.
Type of Agreement - This field will always be system generated to Prototype. Prototype identifies the total dollar value of expected non-government contributions to the agreement. If cost-sharing is the reason for using OT authority, then this amount must represent one-third of the total dollars. Effective June 28, 2019, there will be another value in the drop down. The value to be added is Production. This field will no longer be system generated.