Agency Identifier
Name: Agency Identifier
Screen Name: Agency ID
Definition: Identifier used to link agency in FPDS-NG to award or IDV information.
FAR/DFARS:
Length: 4
Required: Optional
Values: NA
FPDS Legacy
Instruction: Enter the agency ID as in the FIPS.

Agency’s TIN
Name: Agency TIN
Screen Name: TBD
Definition: The taxpayer identification number or the employer identification number of the agency.
FAR/DFARS:  
Length: 9
Required: Mandatory
Values: NA
FPDS Legacy: Currently collected; PEC approved.
Instruction: None.

Alternative Advertising
Name: Alternative Advertising
Screen Name: Alternative Advertising
Definition: Indicates whether the contracting officer used methods to advertise the requirement other than the advertising that is required by FAR 5.201 (currently, by using FedBizOpps).
FAR/DFARS:  
Length: 1
Required: Optional
Values: NA  
Y Yes The contracting officer used methods to advertise the requirement other than the advertising that is required by FAR 5.201.
N No The contracting officer did not use methods to advertise the requirement other than the advertising that is required by FAR 5.201.
FPDS Legacy: PEC and Re-Engineering Program Office recommended.
Instruction: Enter Y if the contracting officer used methods in addition to or in place of those required by FAR 5.201 to advertise the requirement.  Otherwise, enter N.

Award Type
Name: Award Type
Screen Name: Award Type
Definition: The type of award being entered by this transaction. Types of awards include Purchase Orders (PO), Delivery Orders (DO), BPA Calls, and Definitive Contracts.
FAR/DFARS: DFARS 253.204-70(b)(13)(i)
Length: 1
Required: Mandatory unless the IDV Type or the Reason for Modification was completed.
Values:
A BPA Call.  Enter this code for an award that is a call against a BPA.
B Purchase Order.  Enter this code for an award that is a Purchase Order (PO).
C Delivery Order.  Enter this code for an award that is a Delivery Order or Task Order under an IDV.
D Definitive Contract.  Enter this code for an award that is a Definitive Contract.
FPDS Legacy: Currently collected under Type of Contract Action; PEC approved.
Instruction: Enter the code that describes the type of award.

BOA - Basic Ordering Agreement
A written instrument of understanding, negotiated between an agency, contracting activity, or contracting office and a contractor, that contains (1) terms and clauses applying to future contracts (orders) between the parties during its term, (2) a description, as specific as practicable, of supplies or services to be provided, and (3) methods for pricing, issuing, and delivering future orders under the basic ordering agreement. A basic ordering agreement is not a contract.

A BOA may be used to expedite contracting for uncertain requirements for supplies or services when specific items, quantities, and prices are not known at the time the agreement is executed, but a substantial number of requirements for the type of supplies or services covered by the agreement are anticipated to be purchased from the contractor. Under proper circumstances, the use of these procedures can result in economies in ordering parts for equipment support by reducing administrative lead-time, inventory investment, and inventory obsolescence due to design changes.

BPA - Blanket Purchase Agreement
A simplified method of filling anticipated repetitive needs for services and products.  BPAs are "charge accounts" that ordering offices establish with GSA Schedule contractors to provide themselves with an easy ordering tool. In accordance with Federal Acquisition Regulation (FAR) 8.404, ordering offices may establish BPAs under any GSA Schedule contract. Let's look at the benefits and advantages of establishing a BPA with a GSA Federal Supply Schedule contractor.

Generally, a single BPA should be established when you can easily define your services and/or products requirements and a firm-fixed price or ceiling price can be established. Since a best value selection is made when the single BPA is established, you do not need to make a separate best value selection for each order under the BPA.

Multiple BPAs should be established when you cannot easily define your services and/or products requirements, or you determine that more than one BPA is needed to meet your needs. First determine which GSA Schedule contractors are technically qualified and then establish BPAs with them.  When multiple BPAs are established, each order must be competed among all BPA holders and a best value selection must be made each time an order is placed.

BPA Call
A call against an existing blanket purchase agreement to request a service or product provided under the agreement.

SAM Exception
Name: SAM Exception
Screen Name: SAM Exception
Definition: The reason a vendor/contractor not registered in the mandated SAM system was used in a purchase.
FAR/DFARS:
Length: 1
Required: Optional
Values:
(1) Purchases that use a government-wide commercial purchase card as both the purchasing and payment mechanism, as opposed to using the purchase card only as a payment method.

(2) Classified contracts (see 2.101) when registration in the SAM database, or use of SAM data, could compromise the safeguarding of classified information or national security.

(3)  Deployed contracting officers in the course of military operations, including, but no limited to, contingency operations as defined in 10 U.S.C. 101(a)(13) or humanitarian or peacekeeping operations as defined in 10 U.S.C. 2302(7);

(4)  Contracting Officers in the conduct of emergency operations, such as responses to natural or environmental disasters or national or civil emergencies, e.g., Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121)

(5) Contracts to support unusual or compelling needs (see 6.302-2.

(6) Awards made to foreign vendors for work performed outside the United States, if it is impractical to obtain SAM registration.

(7) Micro-purchases that do not use the electronic funds transfer (EFT) method for payment and are not required to be reported (see subpart 4.6).

FPDS Legacy: None.
Instruction: Policies require that prospective contractors be registered in SAM to be eligible for contract award.

Clinger-Cohen Act Planning Compliance
Name: Clinger-Cohen Act Planning Compliance
Screen Name: Clinger-Cohen Act
Definition: A code indicating the funding office has certified that the information technology purchase meets the planning requirements in 40 USC 1422 and 1423.
FAR/DFARS: 40 USC 1422 and 1423; DFARS 253.204-70(b)(16)
Length: 1
Required: Mandatory
Values:
Y Yes - Report this code if the funding office has certified that the information technology purchase meets the planning requirements in 40 USC 1422 and 1423.
N No - Report this code if the funding office has not certified that the information technology purchase meets the planning requirements in 40 USC 1422 and 1423.
FPDS Legacy: Currently collected; PEC approved.
Instruction: When the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services, select a value certified by the funding office as to whether the planning requirements have been met.

Completion Date
Name: Current Completion Date
Screen Name: Completion Date
Definition: The completion date of the base contract plus options that have been exercised.
FAR/DFARS: DFARS 253.204-70(b)(4)  
Format: Date (YYYYMMDD)
Length: 8
Required: Mandatory
Values: NA  
FPDS Legacy: Currently collected; PEC approved.
Instruction: Report the contract completion date based on the schedule in the contract.  For an initial award, report the scheduled completion date for the base contract and for any options exercised at time of award.  For modifications that exercise options, report the revised scheduled completion date for the base contract including exercised options.

Congressional District - Contractor
Name: Congressional District – Contractor
Screen Name: Congressional District Contractor
Definition: Indicates the congressional district of the contractor.
Length: 6
Required: System Generated
FPDS Legacy: PEC recommended

Congressional District - Place of Performance
Name: Congressional District - Place of Performance
Screen Name: Congressional District Place of Performance
Definition: For US Place of Performance, indicates the Congressional District if it can be determined.  Otherwise, indicates that multiple districts may be involved.
Length: 6
Required: System Generated
FPDS Legacy: PEC recommended,

Contingency, Humanitarian, or Peacekeeping Operation
Name: Contingency, Humanitarian, or Peacekeeping Operation
Screen Name: Contingency, Humanitarian, Peacekeeping Operation
Definition: A designator of contract actions that exceed $200,000 and support a contingency operation, a humanitarian operation or a peacekeeping operation.
FAR/DFARS: 10 U.S.C. 101(a)(13); 10 U.S.C. 2302(8); DFARS 253.204-70(e)(1)
Length: 1
Required: Mandatory for DoD.
Values:
A Contingency operation as defined in 10 U.S.C. 101(a)(13)
B Humanitarian or peacekeeping operation as defined in 10 U.S.C. 2302(8)
Blank If A or B does not apply.
FPDS Legacy: Currently collected for DoD; PEC approved.
Instruction: If the award is over $200,000 and the action is in support of a contingency, humanitarian, or peacekeeping operation, then enter the appropriate code. Otherwise, leave blank.

Contract Bundling
Name: Contract Bundling
Screen Name: Bundled Requirements
Definition: Designates that the value of the contract, including all options, is expected to exceed $5M.  The contracting officer determines this contract action is a result of consolidating two or more requirements previously solicited, provided or performed under separate small contracts into a solicitation for a single contract likely to be unsuitable for award to a small business concern.
Indicates the reason why the agency bundled contract requirements.
FAR/DFARS:  FAR 2.101; FAR 4.601(e); FAR 19.2; DFARS 253.204-70(b)(1)(iii); DD350, FAR 7.107; OMB Circular A-76; DFARS 253.204-70(b)(1)(iv)
Length: 1
Required: Mandatory when the Ultimate Contract Value exceeds $5M, otherwise not reportable.
Values:
A Mission Critical - Enter Code A if the agency has determined that the consolidated of requirements is critical to the agency’s mission, but the measurably substantial benefits do not meet the thresholds set forth in the FAR 7.107 to determine that the consolidation is necessary and justified.
B OMB Circular A-76 - Enter code B if the agency used the OMB Circular A-76 process to determine that the consolidation of the requirements is necessary and justified rather than applying the substantial benefits analysis required by FAR 7.107.
C Other - Enter Code C when the requirement is “bundled” and Codes A and B do not apply.
D Not a bundled requirement
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter the code that best represents the agency’s reason for bundling contract requirements.

Contract full/partially funded by Foreign Government or International Organization
Screen Name: Funded by Foreign Entity
Definition: Indicates that a foreign government, international organization, or foreign military organization bears some of the cost of the acquisition.
FAR/DFARS: FAR 4.601(b)(2); DFARS 253.204-70(b)(9)
Length: 1
Required: Mandatory
Values:
Y Yes - Enter Y when the action is under a foreign military sales arrangement or under any other arrangement when a foreign country or international organization is bearing the cost of the acquisition.
N No - Enter N if Y does not apply.
FPDS Legacy: Currently collected; PEC approved.
Instruction: If a foreign government or international organization bears some of the cost of the acquisition (this includes Foreign Military Sales), enter Y.  Otherwise, enter N.

Contract Financing
Name: Contract Financing
Screen Name: Contract Financing
Definition: Type of financing used to effect payment (progress payments, advance payments, etc.).
FAR/DFARS: FAR 52.232-16; DFARS 253.204-70(c)(4)(xii)  
Length: 1
Required: Mandatory for DoD
Values:
A FAR 52.232-16 Progress Payments
C Percentage of Completion Progress Payments
D Unusual Progress Payments or Advance Payments
E Commercial Financing
F Performance-Based Financing
Z Not Applicable
FPDS Legacy: Currently collected for DoD; PEC approved.
Instruction: Enter the code that best indicates whether or not progress payments, advance payments or other financing methods were used.

Contract Office
An office that awards or executes a contract for supplies or services and performs postaward functions not assigned to a contract administration office.

Contracting Agency Code
Name: Contracting Agency Code
Screen Name: Agy, Contracting Office Agency ID
Definition: The FIPS Pub. 95 code for the agency of the contracting office that executed or is otherwise responsible for the transaction.
FAR/DFARS: FAR 4.601(a); FAR 4.601(c)(2); DFARS 204.670-2(a)(2)(ii); DFARS 253.204-70(a)(3)(i); DFARS 253.204-70(b)(1)(ii)  
Length: 4
Required: Mandatory or System Generated
Values: Must be a valid code from the FPDS-NG Agency Code Table.
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter the code from FIPS Pub. 95 that identifies the agency of the contracting office.

Contracting/Funding Agency Code
Name: Funding Agency Code
Screen Name: Agency ID
Definition: The FIPS Pub. 95 code for the agency of the contracting office that executed the transaction or the funding office that is otherwise responsible for the transaction.
FAR/DFARS: FAR 4.601(a); FAR 4.601(c)(2); DFARS 204.670-2(a)(2)(ii); DFARS 253.204-70(a)(3)(i); DFARS 253.204-70(b)(1)(ii)  
Length: 4
Required: Mandatory or System Generated
Values: Must be a valid code from the FPDS-NG Agency Code Table and for DoD it is always DODDAC
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter the code from FIPS Pub. 95 that identifies the agency of the contracting or funding office.

Contracting/Funding Office Start Date
Name: Start Date
Screen Name: Start Date
Definition: The start date of all actions performed by the contracting office. Start date is the earliest date the data may be used (i.e., contracting office came into existence or effective date for a change in the data).
FAR/DFARS:  
Format: Date (YYYYMMDD)
Length: 8
Required: Mandatory
Values: NA
FPDS Legacy: Currently collected; PEC approved.
Instruction: Enter the start date of all transactions performed by the contracting office.

Contracting/Funding Office End Date
Name: End Date
Screen Name: End Date
Definition: The last date the data may be used (i.e., contracting office goes out of existence or effective date for a change that makes this record obsolete).
FAR/DFARS:
Format: Date (YYYYMMDD)
Length: 8
Required: Mandatory
Values: NA
FPDS Legacy: Currently collected; PEC approved.
Instruction: Enter the date originally given to end the contract.

Contracting Office ID
Name: Contracting Office Code
Screen Name: Contracting Office ID
Definition: The agency supplied code of the contracting office that executes the transaction.
FAR/DFARS: FAR 4.601(a); FAR 4.601(c)(2); DFARS 253.204-70(a)(3)(ii)
Length: Variable (Maximum 6 characters)
Required: Mandatory or System Generated
Values: Must be a valid code from the FPDS-NG Contracting Office Code Table  
FPDS Legacy: Currently Collected; PEC approved.
Instruction: If the default code is not appropriate, enter the code for the contracting office that executed or is otherwise responsible for the transaction.

Contracting Officer’s Determination of Business Size
Name: CO Determination Bus Size
Screen Name: Contracting Officer Business Size Determination
Definition: The Contracting Officer’s determination of whether the selected contractor meets the small business size standard for award to a small business for the NAICS code that is applicable to the contract.
FAR/DFARS: FAR 19
Length: 1
Required: Mandatory
Values:
S Small Business - The Contracting Officer determines that the awardee is a small business for this procurement.
O Other than Small Business - Enter O if it is other than small business.
FPDS Legacy: PEC recommended.
Instruction: Report the Contracting Officer’s determination of whether the selected contractor is a small business for this contract.

Contractor Name from Contract
Name: Contractor Name from Contract
Screen Name: None
Definition: The name of the contractor supplying the product or service as it appears on the contract.
FAR/DFARS: FAR 4.601(b)(2); DFARS 253.204-70(b)(5)(ii)(D)
Length: Variable (Maximum 80 characters)
Required: Mandatory for Business Object Integration and Batch.
Values: NA  
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter the name as it appears on the contract.

Contractor's TIN
Name: Contractor_TIN
Screen Name: None
Definition: The taxpayer identification number of the contractor providing the product or service. It may be the Social Security Number of the contractor.
FAR/DFARS: DFARS 253.204-70(b)(5)(ii)(F)
Required: System Generated
Values: NA
FPDS Legacy: Currently Collected; PEC approved.
Instruction: None.

Cost Accounting Standards Clause
Name: Cost Accounting Standards Clause
Screen Name: Cost Accounting Standards Clause
Definition: Indicates whether the contract includes a Cost Accounting Standards clause.
FAR/DFARS: FAR Part 30; DFARS 253.204-70(e)(2)
Length: 1
Required: Mandatory for DoD
Values:
Y Cost Accounting Standards clause is included in contract.
N Cost Accounting Standards clause is not included in contract.
FPDS Legacy: Currently collected for DoD; PEC approved.
Instruction: Enter code Y if the contract includes a Cost Accounting Standards clause (see FAR Part 30).  Otherwise, enter N.

Cost or Pricing Data
Name: Cost or Pricing Data
Screen Name: Cost or Pricing Data
Definition: A designator if cost or pricing data was obtained, not obtained or waived for DoD assigned contracts.
FAR/DFARS: DFARS 253.204-70(c)(4)(xi)  
Length: 1
Required: Mandatory for DoD
Values:
N No
W Not Obtained - Waived
Y Yes
FPDS Legacy: Currently collected for DoD; PEC approved.
Instruction: For DoD contracts, enter the code that indicates whether cost or pricing data was obtained and certified, not obtained or waived.

Country Code
Name: Country Code
Screen Name: Country
Definition: Any valid 3 character country code found in the ISO3166 standard.  Must be in uppercase format.
FAR/DFARS: FAR 4.601(a)(2); FAR 4.9; DFARS 253.204-70(b)(5)(ii)(E)
Length: 3
Required: Mandatory or System Generated.
Values:  Country Code is a 3-character code found in the ISO3166 Standard.
FPDS Legacy: Currently collected; PEC approved.
Instruction: None.

Country of Product or Service Origin
Name: Country of Product or Service Origin
Screen Name: Country of Product or Service Origin
Definition: Identifies the country of product or service origin.
FAR/DFARS: DFARS 253.204-70(c)(4)(xiii)(B); DFARS 253.204-70(c)(4)(xiii)(C)
Length: 2
Required: Mandatory
Values:  FIPS 10 Code
FPDS Legacy: Currently collected; PEC approved.
Instruction: If the product being procured is a domestic end product or service, enter U.S.  If the product or service is not a domestic end product or service, enter the FIPS Pub. 10 country code that designates the preponderance of the foreign content.

Current Contract Value
Name: Current Contract Value
Screen Name: Base and Exercised Options Value
Definition: The contract value for the base contract and any options that have been exercised.
FAR/DFARS: FAR 4.601(b)(4)
Format: Currency (Dollar value – numeric, optionally allowing $ symbol, and comma. Decimal point is required before cents. Minus sign required for negative values.)
Length: 20
Required: Mandatory for Awards and Modifications.
FPDS Legacy: PEC recommended.
Instruction: For a new award, enter the total value (in dollars and cents) of the base contract plus all options (if any) that have been exercised at the time of award.  For a modification, enter the CHANGE (positive or negative, if any) in the current contract value that results from this modification.

Date Signed
Name: Date Signed
Screen Name: Date Signed
Definition: The date that a mutually binding agreement was reached. The date signed by the Contracting Officer or the Contractor, whichever is later.
FAR/DFARS: FAR 4.601(b)(1); DFARS 253.204-70(b)(3)  
Format: Date (YYYYMMDD)
Length: 8
Required: Mandatory
Values: NA  
FPDS Legacy: Required by the FPDS charter (FAR 4.601(b)(1)) but previously not collected.
Instruction: Enter the date that the transaction was signed. For a bilateral transaction, this is the later of the date signed by the Contractor or the Contracting Officer. For a unilateral transaction, this is the date signed by the Contracting Officer.

Davis-Bacon Act
Name: Davis Bacon Act
Screen Name: Davis Beacon Act
Definition: Indicates whether the transaction is subject to the Davis Bacon Act.
FAR/DFARS: DFARS 253.204-70(c)(4)(x)
Length: 1
Required: Mandatory.
Values:
Y Yes - Report this code if the transaction is subject to the Davis Bacon Act.
N No - Report this code if the transaction is not subject to the Davis Bacon Act.
FPDS Legacy: Currently collected as Labor Statutes; PEC approved.
Instruction: Enter Yes if the transaction is subject to the Davis Bacon Act, otherwise enter No.

DO - Delivery Order
An order for supplies placed against an established contract or with Government sources.

DoD Claimant Program Code
Name: DoD Claimant Program Code
Screen Name: Claimant Program Code
Definition: A claimant program number designates a grouping of supplies, construction, or other services.
FAR/DFARS: FAR 4.601(b)(4); DFARS 253.204-70(b)(12)(ii)
Length: 3
Required: Mandatory if the Funding Agency is DoD, otherwise not reportable.
Values: NA  
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter the appropriate code from the DoD Procurement Coding Manual Section III, DoD Claimant Program Number.

Dollars Obligated
Name: Dollars Obligated
Screen Name: Action Obligation
Definition: The amount that is obligated or de-obligated by this transaction.
FAR/DFARS: FAR 4.601(b)(4); DFARS 253.204-70(b)(8)
Format: Currency (Dollar value – numeric, optionally allowing $ symbol, and comma. Decimal point is required before cents. Minus sign required for negative values.)
Length: 20
Required: Mandatory for Awards and Modifications. Optional for all IDV types.
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter the net amount of funds (in dollars and cents) obligated or de-obligated by this transaction.  If the net amount is zero, enter zero.  If the net amount is a de-obligation, enter a minus sign in addition to the net amount.

DODAAC
Department of Defense Activity Address Code

DUNS Number
Name: DUNS Number
Screen Name: DUNS No
Definition: Data Universal Numbering System.  The DUNS number of the contractor.  Used as a key to SAM. Maps to the DUNS Number or DUNS + Four in SAM.
FAR/DFARS: FAR 4.601(b)(2); FAR 4.602(d); FAR 4.603(a); DFARS 204.670-6(b)(1); DFARS 204.73; DFARS 253.204-70(b)(5)(ii)(A)
Length: 13 (Use 9 for DUNS Number, 13 is allowed if DUNS +4 is used)
Required: Mandatory
Values: Must be in SAM.
FPDS Legacy: Currently Collected; PEC approved.
NOTE: The contractor must be registered in the SAM.
Instruction: Report the DUNS number for the contractor location that received the award.

Economy Act
Name: Economy Act
Screen Name: Economy Act
Definition: Indicates whether the transaction is subject to the Economy Act.
FAR/DFARS: DFARS 253.204-70(c)(4)(x)
Length: 1
Required: Mandatory.
Values:
Y Yes - Report this code if the transaction is subject to the Economy Act.
N No - Report this code if the transaction is not subject to the Economy Act.
FPDS Legacy: PEC approved.
Instruction: For the initial load of a Multi-Agency Contract or other IDC, enter Yes if the award is authorized pursuant to the Economy Act, otherwise enter No.

Effective Date
Name: Effective Date
Screen Name: Effective Date
Definition: The date that the parties agree will be the starting date for the contract’s requirements.  Usually, this is the same as the date signed but may be different.  For example, the effective date may be delayed to avoid major holidays or to coincide with the availability of funds; it may be “post dated” to recognize that the contractor started work before the formal agreement was signed.
FAR/DFARS: FAR 4.601(b)(1); DFARS 253.204-70(b)(3)  
Format: Date (YYYYMMDD)
Length: 8
Required: Optional
Values: NA  
FPDS Legacy: Re-Engineering Program Office recommended.
Instruction: Enter the effective date agreed to by the parties.  Otherwise, leave blank.

Element Number
Name: Element_Number
Screen Name: None.
Definition: The element number for which the change transaction is generated.
FAR/DFARS:  
Length: Variable (Maximum 10 characters)
Required: Mandatory
Values: NA
FPDS Legacy: Currently Collected; PEC approved.
Instruction: None.

EPA-Designated Product(s)
Name: EPA-Designated Product(s)
Screen Name: Use of EPA Designated Products
Definition: The Resource Conservation and Recovery Act (RCRA), Section 6002 and Executive Order 13101 require the purchase of Environmental Protection Agency (EPA) designated products with a required minimum recovered material content as described in an agency’s Affirmative Procurement Program (APP).  This list of EPA-designated products is available at http://www.epa.gov/cpg.  This requirement applies to all contracts that require EPA-designated products.
FAR/DFARS: FAR 23.405(c); DFARS 253.204-70(b)(12)(vi)
Length: 1
Required: Mandatory
Values:
A Meets Requirements:  EPA-designated product or products were purchased and all contained the required minimum recovered material content.
B Justification - Time:  EPA-designated product or products were purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product(s) competitively within a reasonable time (FAR 23.405(c)(1)).
C Justification - Price:  EPA-designated product or products were purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product(s) at a reasonable price (FAR 23.405(c)(2)).
D Justification - Performance:  EPA-designated product or products were purchased without the required minimum recovered material content and a justification was completed based on inability to acquire the product(s) to reasonable performance standards in the specifications (FAR 23.405(c)(3)).
E Not Required:  No EPA-designated product(s) were required.
FPDS Legacy: Currently collected; PEC approved.
Instruction: When purchasing products on the EPA Designated Products List without the required minimum recovered material content, a written justification based on exception codes B, C, or D below is required by FAR 23.405(c).  If more than one exception applies or more than one justification was completed, report the predominant exception code or the code for the highest cost EPA-designated item for which a justification was completed.  Select the appropriate code.  

Fee for Use of Service
Name: Fee for Use of Service
Screen Name: Fee for Use of Service
Definition: List of administrative fees charged for using an Indefinite Delivery Vehicle other than Federal Supply Schedule (FSS) Vehicle. The fees can be one of the following format: 1) Fixed, 2) Range - Varies by amount, and 3) Range - Varies by Other Factors.
Length: 3
Required: Mandatory for the initial load of the IDV.
Values:
FIX - Fixed
RVA Range – Varies by Amount
RVO Range – Varies by Other Factor
NO - No Fee
FPDS Legacy: PEC and Re-Engineering Program Office recommended.

Fee Paid for Use of IDV
Name: Fee Paid for Use of IDV
Screen Name: Fee Paid For Use of IDV
Definition: Actual fee paid in order to use the IDV.
Format: Currency (Dollar value – numeric, optionally allowing $ symbol, and comma. Decimal point is required before cents. Minus sign required for negative values.)
Length: 20
Required: Yes, applies only to the DO and BPA Call, but not a DO against a FSS.
FPDS Legacy: PEC and Re-Engineering Program Office recommended.
Instruction: Enter the fee paid (if any) to the IDV Awarding Agency as a consequence of placing the order.

Fee Range Lower Value
Name: Fee Range Lower Value
Screen Name: Lower Value
Definition: The lower value if “Range” (RVA, RVO) is chosen for Fee for Use of Service (5D).
Format: Integer
Length: 4
Required: Mandatory for the initial load of the IDV if “Range” (RVA, RVO) is selected for 5D
Values: NA
FPDS Legacy: PEC and Re-Engineering Program Office recommended.

Fee Range Upper Value
Name: Fee Range Upper Value
Screen Name: Upper Value
Definition: The upper value if “Range” is chosen for Fee for Use of Service (5D).
Format: Integer
Length: 4
Required: Mandatory for the initial load of the IDV if “Range” is selected for 5D.
Values: NA
FPDS Legacy: PEC and Re-Engineering Program Office recommended.

FIPS
Federal Information Processing Standards

Fixed Fee Value
Name: Fixed Fee Value
Screen Name: Unlabeled Field
Definition: The value if “Fixed Fee” is chosen for Fee for Use of Service (5D).
Format: Percent
Length: 4
Required: Mandatory for the initial load of the IDV if “Fixed Fee” is selected for 5D.
Values: NA
FPDS Legacy: PEC and Re-Engineering Program Office recommended.

FPDC
Federal Procurement Data Center

FPDS
Federal Procurement Data System

FPDS-NG
Federal Procurement Data System - Next Generation

FSS - Federal Supply Schedule
GSA schedule contracting office issued publications containing the information necessary for placing delivery orders with schedule contractors. Ordering offices issue delivery orders directly to the schedule contractors for the required supplies and services.

The Federal Supply Schedule program, directed and managed by the General Services Administration (GSA), provides Federal agencies with a simplified process for obtaining commonly used commercial supplies and services at prices associated with volume buying (also see 8.002).  Indefinite delivery contracts (including requirements contracts) are established with commercial firms to provide supplies and services at stated prices for given periods of time.  Similar systems of schedule-type contracting are used for military items managed by the Department of Defense.  These systems are not included in the Federal Supply Schedule program covered by this subpart.

Funded by Foreign Entity
Name: Contract full/partially funded by Foreign Government or International Organization
Screen Name: Funded by Foreign Entity
Definition: Indicates that a foreign government, international organization, or foreign military organization bears some of the cost of the acquisition.
FAR/DFARS: FAR 4.601(b)(2); DFARS 253.204-70(b)(9)
Length: 1
Required: Mandatory
Values:
Y Yes - Enter Y when the action is under a foreign military sales arrangement, or under any other arrangement when a foreign country or international organization is bearing the cost of the acquisition.
N No - Enter N if Y does not apply.
FPDS Legacy: Currently collected; PEC approved
Instruction: If a foreign government or international organization bears some of the cost of the acquisition (this includes Foreign Military Sales), enter Y.  Otherwise, enter N.

GFP
Government Furnished Property

GSA
General Services Administration

GWAC - Government-Wide Acquisition Contract
A task-order or delivery-order contract for information technology established by one agency for Governmentwide use that is operated (1) by an executive agent designated by the Office of Management and Budget pursuant to section 5112(e) of the Clinger-Cohen Act, 40 U.S.C. 1412(e); or (2) under a delegation of procurement authority issued by the General Services Administration (GSA) prior to August 7, 1996, under authority granted GSA by the Brooks Act, 40 U.S.C. 759 (repealed by Pub. L. 104-106).

HBCU
Historically Black Colleges and Universities

HBCU/MI
Historically Black Colleges and Universities/Minority Institutions

ICAR
Individual Contract Action Report

IDC - Indefinite Delivery Contract
There are three types of indefinite delivery contracts: definite-quantity contracts, requirements contracts, and indefinite-quantity contracts.  The appropriate type of indefinite-delivery vehicle may be used to acquire supplies and/or services when the exact times and/or exact quantities of future deliveries are not known at the time of contract award.  Pursuant to 10 U.S.C. 2304d and section 303K of the Federal Property and Administrative Services Act of 1949, requirements contracts and indefinite-quantity contracts are also known as delivery order contracts or task order contracts.

IDV
Indefinite Delivery Vehicle

IDV Type
Name: IDV Type
Screen Name: IDV Type
Definition: The type of Indefinite Delivery Vehicle being (IDV) loaded by this transaction.  IDV Types include Government-Wide Acquisition Contract (GWAC), Multi-Agency Contract, Other Indefinite Delivery Contract (IDC), Federal Supply Schedule (FSS), Basic Ordering Agreement (BOA), and Blanket Purchase Agreements (BPA).
FAR/DFARS: FAR16; FAR38; DFARS 253.204-70(b)(13)(i)
Length: 1
Required: Mandatory unless Award Type or Reason for Modification was completed.
Values:
A GWAC Enter this code for the initial load of an IDV that is a Government-Wide Agency Contract (GWAC) approved by OMB.
B IDC Enter this code for the initial load of an IDV that is an Indefinite Delivery Contract (IDC) for use by a single agency or for use by multiple agencies but is not a GWAC (may also be a “Multi-Agency Contract”).
C FSS Enter this code for the initial load of an IDV that is a GSA or VA Federal Supply Schedule (FSS).
D BOA Enter this code for the initial load of an IDV that is a Basic Ordering Agreement (BOA).
E BPA Enter this code for the initial load of an IDV that is a Blanket Purchase Agreement (BPA).
F Multi-Agency Contract This code is derived for reporting purposes only.  This is for an IDV when IDV Type has value “B”, Multiple or Single Award IDC has value “M”, and Economy Act has value “Y”.
FPDS Legacy: Currently collected under Type of Contract Action; PEC approved.
Instruction: Enter the code that identifies the type of IDV being loaded.

Indefinite Delivery Vehicle Last Date to Order
Name: Indefinite Delivery Vehicle Last Date to Order
Screen Name: Last Date to Order
Definition: Last date on which an order may be placed against this indefinite delivery vehicle.
FAR/DFARS: DFARS 253.204-70(b)(13)(vii)
Format: Date (MM/DD/YYYY)
Length: 8
Required: Mandatory for IDV
Values: NA  
FPDS Legacy: Currently collected as estimated completion date for FSS contract; PEC approved.
Instruction: Enter the last date to place an order.  Otherwise, leave blank.

Information Technology Commercial Item Category
Name: Information Technology Commercial Item Category
Screen Name: InfoTech Commercial Item Category
Definition: A code that designates the commercial availability of an information technology product or service.
FAR/DFARS: FAR 2.101; FAR 4.601(b)(4); DFARS 253.204-70(b)(15)
Length: 1
Required: Mandatory for DoD and civilian agencies making purchases on behalf of other agencies
Values:
A Commercially Available - Report this code if the item meets the definition of commercial item in FAR 2.101, does not require any modifications and is available in the commercial marketplace.
B Other Commercial Item - Report this code if the item meets the definition of commercial item in FAR 2.101, but requires minor modifications, or is not yet available in the commercial marketplace, but will be in time to meet our needs.
C Non-developmental Item - Report this code if the item meets the definition of a non-developmental item in FAR 2.101 (1) any previously developed item of supply used exclusively for governmental Federal agency, purposes by a state or local government, or foreign government with which the United States has a mutual defense cooperation agreement, (2) is used as a paragraph (1) but requires only minor modifications or modifications of a type customarily available in the commercial market).
D Non-Commercial Item - Report this code if the item does not meet the definitions of commercial item or non-developmental item in FAR 2.101.
E Commercial Service - Report this code if the item meets the definitions of commercial service in FAR 2.101 (services of a type offered and sold competitively in substantial quantities in the commercial marketplace based on established catalog or market prices for specific service performed).
F Non-Commercial Service - Report this code for all other services.
Blank Not IT Products or Services
FPDS Legacy: Currently collected; PEC approved.
Instruction: When the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services, select a value certified by the funding office as to the commercial nature of the products or services.

Is Contracting Office
Name: Is Contracting Office
Screen Name: None
Definition: Indicates whether this is a contracting office or not.
FAR/DFARS:  
Format: Boolean
Length: 1
Required: Mandatory
Values:
Y Yes - Report Y if this is a contracting office.
N No - Report N if this is not a contracting office.
FPDS Legacy: Currently not collected; PEC recommended.
Instruction: Enter yes if this is a contracting office, otherwise enter no.

JWOD
Javits-Wagner-O Day Act

Letter Contract
Name: Letter Contract
Screen Name: Letter Contract
Definition: Designates whether the award is a Letter Contract.
FAR/DFARS: DFARS 253.204-70(b)(13)(i)
Length: 1
Required: Mandatory for Definitive Contract.
Values:
Y Yes
N No
FPDS Legacy: Currently collected as Code A under Type of Contract Action. PEC approved.
Instruction: Enter Y if the award is a Letter Contract. Otherwise, enter N.

Major Program
Name: Major program
Screen Name: Major Program
Definition: The agency determined code for a major program within the agency.  For an Indefinite Delivery Vehicle, this may be the name of a GWAC (e.g., ITOPS or COMMITS).
Length: Variable (Maximum 100 characters)
Required: Optional
Values: Established by Agencies
FPDS Legacy: PEC recommended.
Instruction: If your agency has designated ‘Major Programs’ and this award is part of such a program, enter the code for the Major Program for this award.

Maximum Order Limit
Name: Maximum Order Limit
Screen Name: Maximum Order Limit
Definition: Maximum dollar amount that can be applied to a single order against the Indefinite Delivery Vehicle.
Format: Currency (Dollar value – numeric allowing $ symbol, comma, period, and minus sign.)
Length: 20
Required: Mandatory.
FPDS Legacy: PEC recommended.
Instruction: If this action is an initial load of an IDV, then enter the maximum dollar amount that can be applied to a single order against the IDV.  If there is no maximum order limit, enter 0.00.

MI
Minority Institutions

Modification Number
Name:  Modification Number
Screen Name: Mod No
Definition: An identifier issued by an agency that uniquely identifies one modification for one contract, agreement, order, etc.
FAR/DFARS: DFARS 253.204-70(b)(2)
Length: Variable (Maximum 25 characters)
Required: Mandatory for Modifications.
Values: NA  
FPDS Legacy: Currently collected; PEC approved
Notes: Modification Number must not equal “Award” or “Basic” or all zeros or any other “odd” /disallowed value.
Instruction: When reporting modifications to contracts, agreements, or orders, report the modification number assigned by the reporting contracting office.  For any given PIID, all Modification Numbers must be unique.

Multiple or Single Award IDC
Name: Multiple or Single Award IDC
Screen Name: Multiple or Single Award IDC
Definition: Indicates whether the contract is one of many that resulted from a single solicitation, all of the contracts are for the same or similar items, and contracting officers are required to compare their requirements with the offerings under more than one contract or are required to acquire the requirement competitively among the awardees.
FAR/DFARS: FAR 16.5; DFARS 253.204-70(b)(13)(iii)
Length: 1
Required: Mandatory for IDC, otherwise not permitted.
Values:
M Multiple Award - Enter code M if the contract is one of several awarded under a single solicitation when contracting officers are required to compare or compete their requirements among several vendors.
S Single Award - Enter code S when the contract does not meet the definition of a multiple award contract.
FPDS Legacy: Currently collected; PEC approved.
Instruction: Enter the appropriate code from the list.  

Multiyear Contract
Name: Multiyear Contract
Screen Name: Multi Year Contract
Definition: A multi-year contract means a contract for the purchase of supplies or services for more than 1, but not more than 5, program years.  Such contracts are issued under specific congressional authority for specific programs.  A multi-year contract may provide that performance under the contract during the second and subsequent years of the contract is contingent upon the appropriation of funds, and (if it does so provide) may provide for a cancellation payment to be made to the contractor if appropriations are not made.  The key distinguishing difference between multi-year contracts and multiple year contracts is that multi-year contracts buy more than 1 year's requirement (of a product or service) without establishing and having to exercise an option for each program year after the first.
FAR/DFARS: FAR 17.103; DFARS 253.204-70(b)(10)
Length: 1
Required: Mandatory for DoD and selected civilian agencies
Values:
Y Yes - Contract is a multiyear contract as defined by FAR 17.103.
N No - Contract is not a multiyear contract as defined by FAR 17.103.
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Enter code Y when the definition for multiyear contract applies.  Do not report contracts containing options as multiyear unless the definition above applies to the contract.

NAICS
Name: NAICS
Screen Name: Principal NAICS Code
Definition: The North American Industry Classification System (NAICS) codes designate major sectors of the economies of Mexico, Canada and the United States.
FAR/DFARS: FAR 4.601(b)(4); FAR19.303; DFARS 253.204-70(b)(12)(iv)
Length: 6
Required: Mandatory
Values: Must be a valid code from the NAICS table.
FPDS Legacy: Currently collected; PEC approved.
Instruction: Report the code that was used in the solicitation.

New Value
Name: New Value
Screen Name: None.
Definition: The new value of the data element for which the change transaction is generated.
FAR/DFARS:  
Length: Variable (Maximum 1000 characters)
Required: Mandatory
Values: NA
FPDS Legacy: Currently Collected; PEC approved.
Instruction: None

Ordering Procedure
Name: Ordering Procedure
Screen Name: Ordering Procedure
Length: Variable (Maximum 1000 characters)
Required: Optional if Web Site URL (Data Element 5A) is provided, otherwise mandatory.
Access Restricted: No
Values: NA  
FPDS Legacy: PEC and Re-Engineering Program Office recommended.
Instruction: For the initial load of the IDV, describe ordering procedures, unless included in the government website listed in the “Web Site URL” data element (5A).

Other Statutory Authority
Name: Other Statutory Authority
Screen Name: Other Statutory Authority
Definition: Indicates whether the transaction is subject to other statutory authority.
FAR/DFARS: DFARS 253.204-70(c)(4)(x)
Length: Variable (Maximum 1000 characters)
Required: Mandatory only if 7E does not apply.
Values: NA
FPDS Legacy: PEC approved.
Instruction: For the initial load of a Multi-Agency Contract or other IDC, enter the citation for the law, if the award is authorized pursuant to legislation other than the Economy Act.

Performance-Based Service Contract
Name: Performance-Based Service Contract
Screen Name: Performance Based Service Contract
Definition: Indicates whether the contract is a PBSC as defined by FAR 37.601. A PBSC –
a. Describes the requirements in terms of results required rather than the methods of performance of the work;
b. Uses measurable performance standards (i.e., terms of quality, timeliness, quantity, etc.) and quality assurance surveillance plans (see 46.103(a) and 46.401(a));
c. Specifies procedures for reductions of fee or for reductions to the price of a fixed-price contract when services are not performed or do not meet contract requirements (see 46.407); and
d. Includes performance incentives where appropriate.
For FPDS reporting purposes, a minimum of 80% of the anticipated obligations under the procurement action must meet the above requirements.
FAR/DFARS: FAR 37.601; DFARS 253.204-70(b)(1)(v)
Length: 1
Required: Mandatory for specified services, otherwise NA.  It is mandatory for Modifications for additional work.
Values:
Y This is a contract for services and 80% or more of the requirement is specified as a performance requirement.
N This is a contract for services and less than 80% of the requirement is specified as a performance requirement.
* Not Applicable
FPDS Legacy: Currently Collected; Re-Engineering Program Office recommended additional codes.
Instruction: Enter the appropriate code from the list.

PIID
Name: Procurement Instrument Identifier (PIID)
Screen Name: PIID
Definition: The unique identifier for each contract, agreement or order.
FAR/DFARS: FAR 4.601(d)(4); DFARS 253.204-70(b)(1)(i); DFARS 253.204-70(b)(2)
Length: Variable (Maximum 50 characters)
Required: Mandatory
Values: NA  
FPDS Legacy: Currently collected as Contract Number or Order Number; PEC approved.
Instruction: Enter the Contract, Purchase Order or Agreement number for the instant action.  If you are reporting a delivery/task order, enter the order number.  Proposed FAR 4.11 prescribes convention for numbering Contracts, Agreements and Orders.

Place of Manufacture
Name: Place of Manufacture
Screen Name: Place Of Manufacture
Definition: When product has substantial foreign components or services are performed by foreign entities, this field indicates whether the contract is still technically a U.S. contract.
FAR/DFARS: DFARS 253.204-70(c)(4)(xiii)(B)
Length: 1
Required: Mandatory for DoD
Values:
A U.S. The action is for (i) A foreign end product that is manufactured in the United States but still determined to be foreign because 50 percent or more of the cost of its components is not mined, produced, or   manufactured inside the United States or inside qualifying countries; or (ii) Services performed in the United States by a foreign concern.
B Foreign The action is for (i) Any other foreign end product; or (ii) Services performed outside the United States by a foreign concern.
Blank NA If neither U.S. or Foreign
FPDS Legacy: Currently collected by DoD; PEC approved.

PO - Purchase Order
An offer by the Government established to buy supplies or services, including construction and research and development, upon specified terms and conditions, using simplified acquisition procedures.

Postal or Zip Code
Name: Postal or Zip Code
Screen Name: Zip
Definition: Any alphanumeric code in uppercase format.
FAR/DFARS: FAR 4.601(a)(2); FAR 4.9; DFARS 253.204-70(b)(5)(ii)(E).
Length: 35
Required: Mandatory or System Generated.
Values: NA  
FPDS Legacy: Currently Collected; PEC approved.
Instruction: None.

Principal Place of Performance
Name: Principal Place of Performance
Screen Name: Place of Performance
Definition: The code from the FPDS-NG table (combined FIPS Pub. 10 and FIPS Pub. 55) that identifies the place where the work is being performed.
FAR/DFARS: DFAR 204.670-1(d); DFARS 253.204-70(b)(6)(4)(A); DFARS 253.204-70(b)(6)(4)(B); DFARS 253.204-70(c)(4)(xiii)(B); DFARS 253.204-70(c)(4)(xiii)(C)
Length: Variable (Maximum 7 characters)
Required: Mandatory
Values: NA  
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Select the appropriate code from the FPDS-NG list.

Principal Place of Performance Name
Name: Principal Place of Performance Name
Screen Name: Principal Place of Performance Name
Definition: The name that identifies the principal place of performance.
FAR/DFARS: DFARS 253.204-70(b)(6)(4)(C)
Length: Variable (Maximum 100 characters)
Required: System Generated
Values: NA  
FPDS Legacy: Currently Collected; PEC approved.

Product or Service Code
Name: Product or Service Code
Screen Name: Product/Service Code
Definition: The code that best identifies the product or service procured. Codes are defined in the Product and Service Codes Manual.  
FAR/DFARS: FAR 4.601(b)(3); DFARS 253.204-70(b)(12)(i)
Length: 4
Required: Mandatory
Values: Must be a valid code from the PSC manual.
FPDS Legacy: Currently Collected; PEC approved.
Instruction: Pick the code that best identifies the product or service procured.  If more than one code applies, then report the code that represents most of the ultimate contract value.

Product Service Code Description
Name: Product Service Code Description
Screen Name: Product/Service Description
Definition: A description of the product or service designated by the product code.
FAR/DFARS: DFARS 253.204-70(b)(12)(v)
Length: Variable (Maximum 100 characters)
Required: System Generated from Product or Service Code (element 8A).
Values: NA  
FPDS Legacy: Currently Collected; PEC approved

Program Acronym
Name: Program Acronym
Screen Name: Program Acronym
Definition: The short name or title used for a GWAC or other contracting program.  Examples include COMMITS, ITOPS, SEWP.
Length: Variable (Maximum 25 characters)
Required: Mandatory
Values: NA
FPDS Legacy: PEC recommended.

Program/Funding Agency - Code
Name: Program/Funding Agency - Code
Screen Name: Funding Agency ID
Definition: The FIPS Pub. 95 code for the agency that provided the preponderance of the funds obligated by this transaction.
FAR/DFARS: DFARS 204.670-2(a)(2)(ii); DFARS 253.204-70(b)(1)(ii); DFARS 253.204-70(e)(3)
Length: 4
Required: Optional or System Generated
Values: Must be a valid code from the FPDS-NG Agency Code Table
FPDS Legacy: Currently collected; PEC approved
Instruction: If funding for this transaction was provided by another agency, enter the code from FIPS Pub. 95 that identifies the agency that provided the preponderance of the obligated funds.  Otherwise, leave blank.

Program/Funding Office - Code
Name: Program/Funding Office - Code
Screen Name: Funding Office
Definition: The funding agency provided code that identifies the office (or other organizational entity) that provided the preponderance of funds.  If the Funding Agency is a non-DoD agency, the code is defined by the agency.  If the Funding Agency is a DoD agency, the code is the DoD Activity Address Code (DODAAC).
Length: 6
Required: Mandatory for DoD; Optional for civilian organizations
Values: Must be a valid code from the FPDS-NG Funding Office Code Table  
FPDS Legacy: Currently collected; PEC approved
Instruction: Obtain the code to report from the office (or other organizational entity) that is funding this transaction.

Program, System, or Equipment Code
Name: Program, System, or Equipment Code
Screen Name: DOD Acquisition Program
Definition: Two codes that together identify the program and weapons system or equipment purchased by a DoD agency.  The first character is a number 1-4 that identifies the DoD component.  The last 3 characters identify that component’s program, system, or equipment.
FAR/DFARS: DFARS 253.204-70(b)(12)(iii)
Length: 4
Required: Mandatory for DoD, otherwise not reportable.
Values: NA  
FPDS Legacy: Currently collected; PEC approved.
Instruction: Enter the code for the DoD component followed by the code established for that component for the program, system or equipment that this transaction is related to.

PSC
Product or Service Codes

Purchase Card as Payment Method
Name: Purchase Card as Payment Method
Screen Name: Purchase Card Used As Payment Method
Definition: Indicates whether the method of payment under an award is the Purchase Card.  Agencies may issue formal contract documents and make payment using the Purchase Card.  It is also permitted that agencies may report Purchase Card purchases.
Length: 1
Required: Optional
Values:
Y Yes - Payments made using the Purchase Card
N No - Payments made by methods other than the Purchase Card
FPDS Legacy: PEC recommended.
Instruction: Enter Y if a Purchase Card was or will be used to pay the contractor.  This does not apply to Indefinite Delivery Vehicles.

Reason for Modification
Name: Reason For Modification
Screen Name: Reason for Modification
Definition: The type of modification to an award or IDV performed by this transaction.
FAR/DFARS: DFAR 204.670-1(b)(7); DFARS 253.204-70(b)(13)(iv)
Length: 1
Required: Mandatory unless IDV Type or Award Type is completed
Values:
A Additional Work (new agreement, FAR part 6 applies)
B Supplemental Agreement for work within scope
C Funding Only Action
D Change Order
E Terminate for Default (complete or partial)
F Terminate for Convenience (complete or partial)
G Exercise an Option
H Definitize Letter Contract
J Novation Agreement
K Close Out
L Definitize Change Order
M Other Administrative Action
N Cancellation
FPDS Legacy: Currently collected; PEC approved.
Instruction: Select the code that most accurately describes the reason this modification was awarded.

Reason for Purchase
Name:  Reason for Purchase
Screen Name: Reason for Inter-Agency Contracting
Definition: A code that indicates why a civilian agency made a purchase for DoD.
Length: 1
Required: Optional within the constraints of the Instruction above. Mandatory if the funding agency is DoD.
Values:
A Convenience and Economy Report - this code if the Department of Defense program office has certified that the purchase was made under the Economy Act.
B Expertise - Report this code if the Department of Defense program office has certified that the servicing agency is better qualified to enter into and administer the contract due to capabilities or expertise at the servicing agency not found with the Department of Defense.
C Specifically Authorized - Report this code if the Department of Defense program office has certified that the servicing agency is specifically authorized by law or regulation to purchase the goods or services on behalf of other agencies.
D Authorized by Executive Order - Report this code if the Department of Defense program office has certified that the purchase is specifically authorized by Executive Order.
E Modification or Extension - Report this code if the Department of Defense program office has certified that the purchase is a modification or extension of an existing order under a multiple award contract and meets the criteria in FAR 16.505(b)(2).
F Other - Report this code if the Department of Defense program office has certified a reason not cited above.
FPDS Legacy: Currently collected; PEC approved.
Instruction: When the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services, select a value for the reason certified by the funding office.

Reason Not Awarded to Small Business
Name: Reason Not SB
Screen Name: Reason Not Awarded to Small Business
Definition: If contract was not awarded to a small business, this designates a reason.
FAR/DFARS: DFARS 253.204-70(d)(4)(iii)
Length: 1
Required: Mandatory for DoD is the contracting agency, otherwise not permitted.
Values:
A No Known SB Source
B SB Not Solicited.  There was a known small business source, but it was not solicited.
C SB Solicited and No Offer Received.  A small business concern was solicited but it did not submit an offer, or its offer was not sufficient to cover the total quantity requirement so it received a separate award for the quantity offered.
D SB Solicited and Offer was Not Low.  A small business offer was not the low or most advantageous offer or a small business concern was not willing to accept award of a set-aside portion of an action at the price offered by the Government.
Z Other Reason.  A small business did not receive the award for any other reason.
FPDS Legacy: Currently collected; PEC approved.
Instruction: If the Contracting Officer’s Determination of Business Size is ‘Other Than A Small Business’, enter the code that best explains why a small business was not selected.

Reason Not Awarded to Small Disadvantaged Business
Name: Reason Not SDB
Screen Name: Reason Not Awarded to Small Disadvantaged Business
Definition: If contract was not awarded to a Small Disadvantaged Business (SDB), this designates the reason.
Required: Mandatory if DoD is the contracting agency, otherwise not permitted.
Values:
A No Known SDB Source
B SDB Not Solicited.  There was a known SDB source, but it was not solicited.
C SDB Solicited and No Offer Received.  A SDB was solicited but it did not submit an offer, or its offer was not sufficient to cover the total quantity requirement so it received a separate award for the quantity offered.
D SDB Solicited and Offer was Not Low.  A SDB offer was not the low or most advantageous offer or an SDB was not willing to accept award of a partial small business set-aside portion of an action at the price offered by the Government.
Z Other Reason.  A SDB did not receive the award for any other reason.
FPDS Legacy: Currently collected; PEC approved.
Instruction: If the DUNS number or the CAGE code is for a business that is not a small disadvantaged business, enter the code that best explains why a small disadvantaged business was not selected.

Record Type
Name: Record Type
Screen Name: None
Definition: The type of record being entered by this transaction.  Types of records include IDV (I), Award (A), Modification (M), Change (C), Delete (D), Void (V), Agency Office (G), and Offset Officer (O).
Length: 1
Required: Mandatory
Values:
I IDV.  Enter this code for adding an IDV Transaction.
A Award.  Enter this code for adding an Award Transaction.
M Modification.  Enter this code for adding a Modification Transaction.
C Change.  Enter this code for Change Transaction.
D Delete.  Enter this code for Delete Transaction.
V Void.  Enter this code for Void Transaction.
G Agency Office.  Enter this code for adding an Agency Office Transaction.
O Offset Officer.  Enter this code for adding an Offset Officer Transaction.
FPDS Legacy: Currently not collected; PEC recommended.
Instruction: Enter the code that describes the type of the record.

Recovered Material Clauses
Name: Recovered Material Clauses
Screen Name: Recovered Materials/Sustainability
Definition: Designates whether Recovered Material Certification and/or Estimate of Percentage of Recovered Material Content for EPA-Designated Products clauses were included in the contract.
Material Clauses blank.
FAR/DFARS: FAR 23.406; FAR 52.223-4; FAR 52.223-9; DFARS 253.204-70(b)(12)(vii)
Length: 1
Required: Mandatory when required, otherwise not permitted.
Values:
A FAR 52.223-4 Included - The solicitation included the provision at FAR 52.223-4, Recovered Material Certification.
B FAR 52.223-4 and - The solicitation included the provision at FAR 52.223-4, Recovered Material Certification, FAR 52.223-9 Included and the contract includes the clause at FAR 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products.
C No Clauses Included - Neither clause is included in the contract.
FPDS Legacy: Currently collected; PEC approved.
Instruction: When EPA-Designated Product(s) is coded A, B, C, or D, enter A or B appropriately. Otherwise, enter C No Clauses included.

Referenced IDV Agency Identifier
Name: Referenced IDV Agency Identifier
Screen Name: Agency ID
Definition: Identifier used to link agency in FPDS-NG to referenced IDV information.
FAR/DFARS:
Length: 4 characters
Required: Optional
Values: N/A
FPDS Legacy: None
Instruction: Report the agency ID for the IDV against which the order is placed. When reporting the initial load of a BPA under a FSS, report the agency ID associated with FSS contract number.  Leave blank if the IDV is unique, and agency ID is not required to uniquely identify the delivery vehicle.

Referenced IDV Modification Number
Name: Referenced IDV Modification Number
Screen Name: N/A
Definition: When reporting orders under Indefinite Delivery Vehicles (IDV) such as a GWAC, IDC, FSS, BOA, or BPA, report the Modification Number along with Procurement Instrument Identifier (Contract Number or Agreement Number) of the IDV. For the initial load of a BPA under a FSS, this is the FSS contract number. Note: BOAs and BPAs are with industry and not with other Federal Agencies
FAR/DFARS: DFARS 253.204-70(b)(2)
Length: Variable (Maximum 25 characters)
Required: Optional
Values: N/A
FPDS Legacy: Currently collected; PEC approved.
Instruction: Report the Modification number of the IDV against which the order is placed. When reporting the initial load of a BPA under a FSS, report the modification number associated with FSS contract number.  Leave blank if the base IDV is to be referenced.

Referenced PIID
Name: Referenced PIID
Screen Name: Referenced IDV ID (includes the Agency ID and PIID for the associated IDV)
Definition: When reporting orders under Indefinite Delivery Vehicles (IDV) such as a GWAC, IDC, FSS, BOA, or BPA, report the Procurement Instrument Identifier (Contract Number or Agreement Number) of the IDV. For the initial load of a BPA under a FSS, this is the FSS contract number. Note: BOAs and BPAs are with industry and not with other Federal Agencies.
FAR/DFARS: DFARS 253.204-70(b)(1)(i)
Length: Variable (Maximum 25 characters)
Required: Mandatory
Values: NA
FPDS Legacy: Currently collected; PEC approved.
Instruction: Report the Contract or Agreement Number of the IDV against which the order is placed.  When reporting the initial load of a BPA under a FSS, report the FSS contract number.

SBA
Small Business Administration

SDB
Small Disadvantaged Business

Sea Transportation
Name: Sea Transportation
Screen Name: Sea Transportation
Definition: A code designating whether the contractor anticipates some of the supplies may be transported by sea.
FAR/DFARS: DFARS 253.204-70(c)(4)(iv)
Length: 1
Required: Mandatory for DoD, otherwise not permitted.
Values:
Y Yes Positive Response to DFARS 252.247-7022 or 252.212-7000(c)(2).
N No Negative Response to DFARS 252.247-7022 or 252.212-7000(c)(2).
U Unknown  No response or Provision Not Included in Solicitation.
Blank NA Not DoD or Business Type = Federal Agency or How Competed indicates Simplified Acquisition Procedures.
FPDS Legacy: Currently collected; PEC approved.
Instruction: Enter Y when the contractor's response to the provision at 252.247-7022, Representation of Extent of Transportation by Sea, or 252.212-7000(c)(2), Offeror Representations and Certifications - Commercial Items, indicates that the contractor anticipates that some of the supplies being provided may be transported by sea.

Service Contract Act
Name: Service Contract Act
Screen Name: Service Contract Act
Definition: Indicates whether the transaction is subject to the Service Contract Act.
FAR/DFARS: DFARS 253.204-70(c)(4)(x)
Length: 1
Required: Mandatory.
Values:
Y Yes Report this code if the transaction is subject to the Service Contract Act.
N No Report this code if the transaction is not subject to the Service Contract Act.
FPDS Legacy: Currently collected as Labor Statutes; PEC approved.
Instruction: Enter Yes if the transaction is subject to the Service Contract Act, otherwise enter No.

SIC
Standard Industrial Classification code

Solicitation ID
Name: Solicitation Identifier
Screen Name: Solicitation ID
Definition: Identifier used to link transactions in FPDS-NG to solicitation information.
Length: Variable (Maximum 25 characters)
Required: Optional
Values: NA  
FPDS Legacy: PEC recommended.
Instruction: Enter the Solicitation Identifier as in FedBizOpps.

Definitive Contract
A mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them. It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing.  In addition to bilateral instruments, contracts include (but are not limited to) awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.  Contracts do not include grants and cooperative agreements covered by 31 U.S.C. 6301, et seq.  For discussion of various types of contracts, see Part 16.

State or Province
Name: State or Province
Screen Name: State
Definition: Any valid 2 character U.S. state or possession or any valid Canadian Province.  For all other countries, leave blank.
Length: 2
Required: Mandatory or System Generated.
Values: NA  
FPDS Legacy: Currently Collected; PEC approved.
Instruction: None.

Synopsis Waiver Exception
Name: Synopsis Waiver Exception
Screen Name: SBA/OFPP Synopsis Waiver Pilot
FAR/DFARS: FAR 4.601(c); FAR 5.2; FAR 6.302-2; FAR 12.603; DFARS 253.204-70(c)(4)(i); DFARS 253.204-70(c)(4)(ii)
Length: 1
Required: Mandatory if 10E is No.
Values:
Y Not Synopsized under the SBA/OFPP Pilot Program.  The agency is participating in the SBA/OFPP Pilot Program that allows for the waiver of the synopsis requirement in the FAR Subpart 5.2 when agencies acquire services with an anticipated value between $25,000 and $100,000 using small businesses set-asides.  If the acquisition is subject to the Small Business Competitive Demonstration Test Program, then this code cannot be used.
N Not Applicable
FPDS Legacy: Currently collected; PEC approved.

TIN
Taypayers' Identification Number

Transaction Number
Name: Transaction Number
Screen Name: None
Definition: “Tie Breaker” for legal, unique transactions that would otherwise have the same key.
FAR/DFARS: DFARS 204.670-6(c)
Length: 3
Required: Optional
Values: NA  
FPDS Legacy: PEC recommended
Note: May delete this element
Instruction: Assign a unique Transaction Number for each report when multiple reports are required for a single contracting action such as 1) actions that include both Foreign Military Sales and non-FMS requirements, 2) actions that include more than one contract type, 3) actions that combine DoD and civilian requirements, and 4) special situations for repetitive reports (requires special arrangement with FPDC).

Type of Contract
Name: Type of Contract
Screen Name: Type of Contract
Definition: The type of contract as defined in FAR Part 16 that applies to this procurement.
FAR/DFARS: FAR Part 16; DFARS 253.204-70(c)(5)
Length: 1
Required: Mandatory
Values:
The following apply to all Awards and IDVs
A Fixed Price Redetermination
B Fixed Price Level of Effort
J Fixed Price
K Fixed Price with Economic Price Adjustment
L Fixed Price Incentive
M Fixed Price Award Fee
R Cost Plus Award Fee
S Cost No Fee
T Cost Sharing
U Cost Plus Fixed Fee
V Cost Plus Incentive
Y Time and Materials
Z Labor Hours
The following apply to IDVs only:
1 Order Dependent (IDV allows pricing arrangement to be determined separately for each order)
The following apply to Awards only:
2 Combination (Applies to Awards where two or more of the above apply)
3 Other (Applies to Awards where none of the above apply)
FPDS Legacy: Currently collected; PEC approved.
Instruction: Enter the code that best describes the contract type.

Type of IDC
Name: Type of IDC
Screen Name: Type of IDC
Definition: Identifies whether the IDC or Multi-Agency Contract is Indefinite Delivery/Requirements, Indefinite Delivery/Indefinite Quantity, or Indefinite Delivery/Definite Quantity.
A requirements contract provides for filling all actual purchase requirements of designated Government activities for supplies or services during a specified contract period, with deliveries or performance to be scheduled by placing orders with the contractor.
A Requirements IDC or Multi-Agency Contract is a contract for all of the agency’s requirement for the supplies or services specified, and effective for the period stated, in the IDC or Multi-Agency Contract. After award, the contract is a mandatory source for the agency for the supplies or services specified. The quantities of supplies or services specified in the IDC or Multi-Agency Contract are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.
An indefinite-quantity contract provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements. Quantity limits may be stated as number of units or as dollar values.
An Indefinite-Quantity is a contract for the supplies or services specified, and effective for the period stated, in the IDC or Multi-Agency Contract. The quantities of supplies and services specified in the IDC or Multi-Agency Contract are estimates only and are not purchased by this contract.
A definite-quantity contract provides for delivery of a definite quantity of specific supplies or services for a fixed period, with deliveries or performance to be scheduled at designated locations upon order.
A Definite Quantity IDC or Multi-Agency Contract is a definite-quantity, indefinite-delivery contract for the supplies or services specified, and effective for the period stated, in the IDC or Multi-Agency Contract.
FAR/DFARS: FAR 52.216-20; FAR 52.216-21; FAR 52.216-22; DFARS 253.204-70(b)(13)(ii)
Length: 1
Required: Mandatory for IDC, otherwise not permitted.
Access Restricted: No
Values:
A Indefinite Delivery / Requirements
B Indefinite Delivery / Indefinite Quantity
C Indefinite Delivery / Definite Quantity
FPDS Legacy: Currently collected by DoD; PEC approved.
Instruction: Enter the code from the list for the initial load of an Indefinite Delivery Contract (IDC) or Multi-Agency Contract, but not for Government-Wide Acquisition Contracts (GWACs).  If this data element is completed, then users will be prompted to report the next two data elements.

Ultimate Completion Date
Name: Ultimate Completion Date
Screen Name: Est. Ultimate Completion Date
Definition: The estimated or scheduled completion date including the base contract or order and all options (if any) whether the options have been exercised or not.
Format: Date (YYYYMMDD)
Length: 8
Required: Mandatory
Values: NA  
FPDS Legacy: PEC recommended.
Instruction: Enter the mutually agreed upon contract completion date for the entire contract or order including all options or other modifications.  For a delivery order, this refers to the delivery order completion only, not the referenced indefinite delivery vehicle.

Ultimate Contract Value
Name: Ultimate Contract Value
Screen Name: Change in Base and All Options Value
Definition: It is the mutually agreed upon total contract or order value including all options (if any).  For Indefinite Delivery Vehicles, the estimated value for all orders expected to be placed against the vehicle.  For modifications, the change (positive or negative, if any) in the mutually agreed upon total contract value.
FAR/DFARS: FAR 4.601(b)(4); DFARS 253.204-70(b)(11)
Format: Currency (Dollar value – numeric, optionally allowing $ symbol, and comma. Decimal point is required before cents. Minus sign required for negative values.)
Length: 20
Required: Mandatory
FPDS Legacy: Currently Collected by DoD; PEC approved.  This is also the PEC-recommended “Contract Face Value”.
Instruction: For a new award: ‘Enter the mutually agreed upon total estimated contract or order value (in dollars and cents) including the base contract and all options (if any).’  For an indefinite delivery vehicle: ‘Enter the total estimated value (in dollars and cents) for all orders that are expected to be placed against this contract.’  For modifications: ‘Enter the CHANGE (positive or negative, if any) in the mutually agreed upon total contract value (in dollars and cents).’

UNICOR
Federal Prison Industries

Vendor Doing As Business Name
Name: Vendor Doing As Business Name
Screen Name: NA
Definition: The doing as business name of the contractor address.
FAR/DFARS: NA
Length: 60
Required: Optional.
Values: Must be doing as business name from SAM or data entered by the user in case of SAM exception
FPDS Legacy: NA
Instruction: Enter the doing as business name for the contractor.

Vendor Name
Name: Vendor Name
Screen Name: Name
Definition: The name of the vendor supplying the product or service as it appears in SAM or as entered by the user if SAM exception is selected.
FAR/DFARS: NA
Length: 80
Required: Mandatory for base awards and IDVs.
Values: NA
FPDS Legacy: NA
Instruction: Enter the vendor name.

Very Small Business
Name: Very Small Business
Screen Name: Very Small Business
Definition: The term very small business or VSB means a concern whose headquarters is located within the geographic area served by a designated SBA district and, together with its affiliates, has no more than 15 employees and has average annual receipts that do not exceed $1 million. The terms, concerns, affiliates, average annual receipts, and employees have the meaning given to them in SBA's Regulations contained in Chapter 13 of the Code of Federal Regulations. (http://www.sba.gov/GC/indexprograms-vsb.html#8) 19.902 Designated SBA district.

A designated SBA district is the geographic area served by any of the following SBA district offices:

(1) Albuquerque, NM, serving New Mexico.

(2) Los Angeles, CA, serving the following counties in California: Los Angeles, Santa Barbara, and Ventura.

(3) Boston, MA, serving Massachusetts.

(4) Louisville, KY, serving Kentucky.

(5) Columbus, OH, serving the following counties in Ohio: Adams, Allen, Ashland, Athens, Auglaize, Belmont, Brown, Butler, Champaign, Clark, Clermont, Clinton, Coshocton, Crawford, Darke, Delaware, Fairfield, Fayette, Franklin, Gallia, Greene, Guernsey, Hamilton, Hancock, Hardin, Highland, Hocking, Holmes, Jackson, Knox, Lawrence, Licking, Logan, Madison, Marion, Meigs, Mercer, Miami, Monroe, Montgomery, Morgan, Morrow, Muskingum, Noble, Paulding, Perry, Pickaway, Pike, Preble, Putnam, Richland, Ross, Scioto, Shelby, Union, Van Wert, Vinton, Warren, Washington, and Wyandot.

(6) New Orleans, LA, serving Louisiana.

(7) Detroit, MI, serving Michigan.

(8) Philadelphia, PA, serving the State of Delaware and the following counties in Pennsylvania: Adams, Berks, Bradford, Bucks, Carbon, Chester, Clinton, Columbia, Cumberland, Dauphin, Delaware, Franklin, Fulton, Huntington, Juniata, Lackawanna, Lancaster, Lebanon, Lehigh, Luzerne, Lycoming, Mifflin, Monroe, Montgomery, Montour, Northampton, Northumberland, Philadelphia, Perry, Pike, Potter, Schuylkill, Snyder, Sullivan, Susquehanna, Tioga, Union, Wayne, Wyoming, and York.

(9) El Paso, TX, serving the following counties in Texas: Burster, Culberson, El Paso, Hudspeth, Jeff Davis, Pecos, Presidio, Reeves, and Terrell.

(10) Santa Ana, CA, serving the following counties in California: Orange, Riverside, and San Bernadino. (http://www.arnet.gov/far/current/html/Subpart_19_9.html)

FAR/DFARS: FAR 4.601(d)(1); FAR 4.601(d)(2); FAR 8.7; FAR 19.001; FAR 31.701; FAR 52.204-5; FAR 52.212-3(c); DFARS 204.670-1(d); DFARS 219.001; DFARS 253.204-70(b)(5)(ii)(B); DFARS 253.204-70(b)(13)(i)(G); DFARS 253.204-70(d)(4)(i)(A ); DFARS 253.204-70(d)(4)(i)(B); DFARS 253.204-70(d)(4)(i)(C); DFARS 253.204-70(d)(4)(i)(D); DFARS 253.204-70(d)(4)(i)(E); DFARS 253.204-70(d)(4)(x)
Length: 1
Required: System Generated
Values:
Y Very Small Business
N Other than Very Small Business
FPDS Legacy: PEC recommended.
Instruction: None

Walsh-Healey Act
Name: Walsh Healey Act
Screen Name: Walsh-Healy Act
Definition: Indicates whether the transaction is subject to the Walsh Healey Act.
FAR/DFARS: DFARS 253.204-70(c)(4)(x)
Length: 1
Required: Mandatory.
Values:
Y Yes - Report this code if the transaction is subject to the Walsh Healey Act.
N No - Report this code if the transaction is not subject to the Walsh Healey Act.
FPDS Legacy: Currently collected as Labor Statutes; PEC approved.
Instruction: Enter Yes if the transaction is subject to the Walsh Healy Act, otherwise enter No.

Web Site URL
Name: Web Site URL
Screen Name: Website URL
Definition: The web site URL for inter agency Indefinite Delivery Vehicles.
Length: Variable (Maximum 100 characters)
Required: Optional for single agency Indefinite Delivery Vehicles.  It is mandatory for government wide Indefinite Delivery Vehicles.
Values: NA  
FPDS Legacy: PEC and Re-Engineering Program Office recommended.
Instruction: Enter the web site URL where users may go to get more information on the contract or program.

Who Can Use
Name: Who Can Use
Screen Name: Who Can Use
Definition: Agencies that may place orders against this indefinite delivery vehicle.
FAR/DFARS: DFARS 253.204-70(b)(13)(vi)  
Length: 255
Required: Mandatory for initial load of an IDV.
Values:
“Only My Agency” Only the agency awarding the contract may place orders.
“All Agencies” All Federal Government agencies may place orders against the contract.
“Defense” Only Department of Defense agencies may place orders against the contract.
“Civilian” Only civilian agencies may place orders against the contract.
“Codes:” Only the agencies with the FIPS 95 codes listed in a comma-separated list.
“Other:” Provide a text statement of which agencies may place orders against the contract.
FPDS Legacy: PEC recommended.
Instruction: For the initial award of an IDV, enter one of the specified code words.  Certain code words require a list of agencies that may order from the IDV.