Government Office Maintenance

The Government Office maintenance screens are used to create and update information about Contracting Offices and Funding Offices.

The following table lists the specifications for data for Funding and Contracting Offices:

 

Field Name

Length/
Format

Required/Optional/System generated for DoD Users?

Required/Optional/Generated for Civilian Users.

Agency ID

4 characters

Mandatory; Editable only if FedReg derivation of Agency ID is 9700 (in case of DODAACs starting with I or H) and if Is contracting Office flag is set to Y.

Mandatory; Editable (For New Codes Only).

Agency Name

100 characters System Derived; Non-Editable; Derived based on the Agency ID.

System Derived; Non-Editable; Derived based on the Agency ID.

Region Code 2 characters Not Required; Non- Editable; Not part of DoD’s organizational hierarchy. Optional; Editable.
Parent Organization ID 20 characters Optional; Editable, Input can be given when Is Contracting Office field is checked. By default the agency ID gets populated in this field Non- Editable; Not part of civilian organizational hierarchy.
Funding Office Start Date* Date Mandatory; Editable only if the value was not populated already (through FedReg or otherwise). Non-editable because Civilian users cannot create Funding Offices. Funding Office Start Date is auto-populated with Contracting Office Start Date
Funding Office End Date* Date Optional; Non-Editable. Non-editable because Civilian users cannot create Funding Offices. Funding Office End Date is auto-populated with Contracting Office End Date
Contracting Office Start Date* Date

Optional; Editable

Mandatory if Contracting Office Flag is checked, then it is mandatory
Mandatory; Editable when Is Contracting Office field is checked.
Contracting Office End Date* Date Optional; Optional; Editable because Contracting Office flag is always checked for civilian users.
Is Contracting Office Boolean Optional; Editable. Optional; Non editable Checked by default
Office ID 6 characters Mandatory; Non-Editable (loaded from FedReg). Mandatory; Editable (For New Codes Only).
Office Name 100 characters Mandatory; Editable only if the value was not populated already (through FedReg or otherwise) Mandatory; Editable
Street Address 55 characters Mandatory; Editable only if the value was not populated already (through FedReg or otherwise) Mandatory; Editable
Street Address 2 55 characters Non editable. Optional; Editable.
Street Address 3 55 characters Non editable. Optional; Editable.
City 55 characters Mandatory; Editable only if the value was not populated already (through FedReg or otherwise). Mandatory; Editable.
State Code 2 characters Mandatory; Editable only if the value was not populated already (through FedReg or otherwise). Mandatory; Editable.
Zip Code 10 characters Mandatory; Editable only if the value was not populated already (through FedReg or otherwise). Mandatory; Editable.
Country Code 3 characters Mandatory; Editable only if the value was not populated already (through FedReg or otherwise). Mandatory; Editable.
Country Name 100 characters System Derived; Non-Editable; Derived based on the Country Code. System Derived; Non-Editable; Derived based on the Country Code.
Created By 50 characters Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator (for new codes only). Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator (for new codes only).
Created Date Date Not allowed for user input; system maintained data and is defaulted to the System Date (for new codes only). Not allowed for user input; system maintained data and is defaulted to the System Date (for new codes only).
Last Modified By 50 characters Not allowed for user input; system maintained data and is defaulted to the System Date. Not allowed for user input; system maintained data and is defaulted to the System Date.
Last Modified Date Date Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator. Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator.