Designating a Contracting Office

The Government Office function allows changing a funding office into a contracting office and associating start and end dates to the newly-named contracting office thereby making it active for a given time period.

 

The screen also allows associating parent organization codes with the contracting office. (This is allowed only for DoD and not civilian agencies.)

 

The ‘SaveAsNew’ functionality allows the user to create a future active contracting office.

 

The parent organization code is defaulted to the agency code of the funding office.

 

 

The following table shows which search criteria fields are searchable by DoD users and which ones are searchable by civilian users.

 

Function
DoD
Civilian
Parent Organization Code
Yes
No
Contracting Offices Only
Yes
No
Office ID
Yes
Yes
Agency ID
Yes
Yes
Agency Name
Yes
Yes
Office Name
Yes
Yes
City
Yes
Yes
State
Yes
Yes
ZIP Code
Yes
Yes

 

Once you have refined your search criteria and performed your search, you may select the desired office using the radio button on the left of the screen. Then select edit .

The edit screen will be displayed.

 

If the funding office is already a Contracting Office, the Is Contracting Office check box will be checked. If it is not checked, place a check mark in the box to the right of Is Contracting Office, (if you want to set the office as a contracting office)

Designate the effective date that the Funding Office is to become a Contracting Office (As per FPDS design, for DoD, an office can be funding or both funding or contracting. It can not be only contracting) also and if applicable, designate the end date. A Contracting Office effective period may be open-ended.

 

Complete all mandatory information indicated by orange print.

If the effective date is same as system date or prior to system date

If the effective date is in another time period, select