Create a User

Introduction:

The User Management screen allows the Agency System Administrator to create additional user account profiles*, update, and enable/disable Agency Users. Agency System Administrators have the ability to read/write to their respective Agency Users' Profiles and assign User Privileges.

The Agency System Administrator controls and monitors Government Users for their respective Agency’s end-users. The System User is implemented, maintained, and controlled by the FPDS System Administrator. The Public User is created in FPDS upon registration. The Public User is monitored and maintained by the FPDS System Administrator. User Types fall into three categories.


*System Administrators have the ability to create additional user profiles for Government users requiring roles within an additional Activity Address Code (AAC) than those already assigned to the current user profile.

Steps:

Note: Data fields in bold indicate mandatory information.

  1. From the Navigation screen, under 'System Administration', click 'Users'.

  2. Click 'New'.

  3. FPDS will display a screen listing User Types. Select the appropriate User Type to proceed.

  1. Enter data in the 'User Information' section. The data you enter will depend on the User Type you selected in the previous step.

If entering data for a Government or Public User:


If entering data for a System User:


  1. Indicate whether the user has the right to login to the web interface by placing a check in the 'Is Logon User' checkbox. If the 'Is Logon User' box is not checked, the user will not be able to login to the web interface. The User ID will only be accepted for batch transactions.

  2. For Government or Public Users, enter data in the 'Personal Information' section. (Data is not entered for System Users.)


**The Email Address should be the same email address as the user’s Login.gov account.

  1. Indicate whether the user should receive email notifications by placing a check in the 'Receive Email Notification' checkbox. If the 'Receive Email Notification' box is not checked, the user will not receive notification on batch transactions.  

  2. Enter data in the remaining 'User Information' fields based on the User Type.

If entering data for a Government User:


If entering data for a Public User:


If entering data for a System User:


  1. Click .

  2. Click .

  3. Click the Privileges on the left that you want the new user to have.  If you select the Role, all the sub-privileges will automatically be copied. All privileges are assigned at the Role level.

    Note: If the user will be approving documents, you must add the 'IsComplete' privilege to the user account.

  4. Click to copy the selections from the 'Privileges Available' side to the 'Current Privileges' side.

  5. Click .